Frequently Asked Questions

How do I register for the AMSC 2017?

First, you have to register as a user on our site via: www.amsc.be/user/register.
Then you will need to start registration process for AMSC 2017 via www.amsc.be/registration/step2

In order to finish your registration you will have to complete your payment. 
When your abstract isnt accepted you can apply for a refund, more info on: www.amsc.be/refund

What if I can't pay online?

Please check our fees and payment page for more information.

If there are any problems regarding online payment contact us at info@amsc.be and we will help you further.

Can the AMSC help with visa application?

All visa information can be found here.
After registration, we will send you an invitation letter that you have to use during your application. 

If you still find difficulties, please contact secretary@amsc.be, so we can help you out further!

Is it possible to present a poster/oral presentation with co-authors?

Co-authors can present their research together. If you want to do this, you will both have to register as an active participant. We would like to ask you to put the fact that you will both present as a comment during your registration proces. 

Will my abstract be published?

Only if your abstract has been accepted, will we publish your abstract in the abstractbook. However, note that there is a deadline for sending your abstract. If your abstract has not been submitted before 15/07 we can not publish it.

Do I have to print out the poster myself?

If you prefer, you may print the poster yourself, however make sure the poster stays intact during transportation.
Our university can provide the posters as well. Last year's price was € 34,00, this may change. Should you decide to have it printed here at our university, make sure to contact us (secretary@amsc.be) 4 weeks prior to the start of the congress.

Will I receive a refund in case I'm not able to attend the congress?

Refunds will only be provided for active participants whose abstracts are rejected. More information can be found on www.amsc.be/refund

What happens if my abstract is not accepted?

In case your abstract is not accepted you can still participate as a passive participant to follow your collegues' poster presentations and the lectures and workshops we provide from the 15th to the 17th of September. We will also contact you to discuss further details.

If you do not want to attend the two active days anymore, you can apply for a refund via www.amsc.be/refund

What kind of competitions are there?

There are two main competitions, oral presentations and poster presentations. Authors of accepted abstracts can choose to present their study as an oral presentation or during the posterwalk session. The posterwalk sessions are again divided in case reports and clinical fundamental studies. Please check our website for further information.

Can I present a case report as an oral presentation?

No, only clinical fundamental studies will be selected for the competition with oral presentations.
If you have any questions regarding the competition please contact us at info@amsc.be.

When will I know whether my abstract has been accepted for active partipation?

Our jury will view every abstract as soon as possible. When the selection procedure has finished we will contact you. If your abstract is not selected, you may still participate as a passive participant to follow your collegues' poster presentations (13th -14​th of September) and the lectures and workshops (15​th - 17​th of September)

How do I register as a co-author?

Co-authors must register as a passive participant and pay the price for a passive participant. Note that you will receive a certificate for passive participation AND also a certificate for being a co-author.
If you have any questions regarding active/passive participation don't hesitate to contact us via info@amsc.be.

If you want to help presenting your co-authors research, you must register as an active participant, and put this in the comments during your registration process. 

What is the deadline for registration for active and passive participants?

Active participants: extended registration deadline until the 15th of August
Passive participants: registratoin deadline until the 25th of August

Will I receive a certificate of attendance?

Any participant, active or passive will receive a certificate of attendance.

Where can I get an invoice?

If you require an invoice for your bank transfer, please send us an email on the following emailadres, info@amsc.be.

How can I become an ambassador of the AMSC?

Please contact pr@amsc.be if you want to become an ambassador!

Which creditcard can I use to pay accommodation?

Creditcards that can be used in Belgium for paying the accommodation are:
American Express, Visa, Euro/Mastercard, Carte Bleue, Diners, Maestro, Bancontact, PIN

Of course this question is not applicable when you choose to pay your accomodation via us. 

Will you be careful with my personal information?

The AMSC will use any personal data made available to it only to the extent necessary for the performance of its services. 

Does my abstract have to follow the theme of the conference?

The subject of your abstract doesn't necessarily have to follow the theme of the congress. For example, if you want to submit an abstract regarding dermatology, it is possible, even though this year's theme is 'Medicine under pressure'.
However every lecture or workshop that we will offer will be related to the theme of the conference.